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[ontolog-admin] Ontolog Invited Speaker - Matthew West - Thu 2006.02.23

To: "West, Matthew R SIPC-DFD/321" <matthew.west@xxxxxxxxx>
Cc: Pat Cassidy <pcassidy@xxxxxxxxx>
Cc: "[ontolog-admin]" <ontolog-admin@xxxxxxxxxxxxxxxx>
From: "Peter P. Yim" <peter.yim@xxxxxxxx>
Date: Mon, 13 Feb 2006 19:57:26 -0800
Message-id: <43F15526.1090407@xxxxxxxx>
Dear Dr. West,    (01)


Further to your confirmation with Dr. Pat Cassidy, I would like 
to thank you, on behalf of the community, for accepting our 
invitation to speak at the Ontolog-Forum on Thursday, February 
23, 2006. I am writing here, to provide further details and some 
administrivia on the event.    (02)

This session will be a 1.5 to 2 hour virtual event, scheduled for 
  16:30~18:30 GMT / 8:30am~10:30am PST / 11:30am~1:30pm EST. 
Depending on the number of participants, the session will 
probably start with about 10~15 minutes for self-introductions by 
participants and for getting everyone settled in. Dr. Cassidy 
will then formally introduce you. Your virtual presentation (of 
approximately 45~60 minutes) will then follow. After which, there 
will be an open discussion for about 30~45 minutes.  This will be 
over a phone conference, augmented by online presentation material.    (03)

The [ontolog] community engages in the learning, discourse and 
development of ontologies, is trying to advance the adoption and 
application of ontological engineering approaches and semantic 
technologies (see our charter at: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nidB ), and 
is facilitating their move into the mainstream standards. As you 
already know, and as mentioned by Dr. Cassidy, we are in the 
process of co-organizing an Upper Ontology Summit in March 2006, 
your talk will help introduce our community to the work that you 
have been leading. As the custodian of one of leading established 
Upper Ontologies available, your focusing this presentation on 
"IS)-15926" will help give our community a better understanding 
on that work, and prepare us for the Upper Ontology Summit. Your 
sharing with us the experience and insight based on your 
pioneering work, as well as affording us the chance to have an 
open dialog with you will be truly valued and appreciated..    (04)

To recap, I have already received from you:    (05)

(a) the title for your talk,    (06)

(b) an abstract of your talk,    (07)

(c) a link to a recent picture of yours, and    (08)

(d) a short biographic sketch of yourself.    (09)

Now that I have the above, I will be starting to build out the 
session wiki page and announce the event, so that people could 
mark their calendars and plan to attend.    (010)

Closer to the time (say, some time this week, although this is 
not a hard deadline), please send me:    (011)

(e) your presentation material* (in pdf, powerpoint, sxi, html, 
png, jpg or some common electronic format) so that I can post it 
online for access during the session. (Optionally, you may choose 
  to have that posted a week or so in advance of your talk, or 
the morning of your session.)    (012)

During the talk, you will be in control of a shared-screen server 
(a VNC server) that will allow you to run your presentation 
slides, a web browser or even other applications (if you do need 
to run other applications, please provide me with more details 
because we may need some prior coordination to make it happen). 
The display screen from the VNC server will be shared by most of 
the virtual attendees during the event. If you have trouble with 
the VNC server access, I can always advance slides for you on 
your prompt.    (013)

(f) After I receive your presentation material (and if you choose 
to control your only slides during the session), we will schedule 
a phone session so that I can walk you through the presentation 
controls and some of the relevant nuances that our virtual 
speaker(s) need to be aware of. We should do this while you are 
at the venue where you plan to be presenting from (e.g. your 
office, your home, ... etc. because each may present different 
connectivity issues we would need to tackle). You are also 
invited to take a look at the hints we have for sessions like 
this at: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips    (014)

For your reference, please feel free to check out the wiki pages 
of similar recent presentations, which you can access under 
http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nidZ. They 
should provide some clues as to the format of our monthly invited 
speaker events. However, do feel free to conduct your 
presentation any way you feel like (let me know, though, if you 
expect it to be quite different, so that I can work on providing 
the support you need.) We will be creating a wiki page for your 
session after we have received the above ((a) thru (d) input from 
you), at which point, you are encouraged to post additional 
relevant resources (papers, links, references, ... etc.) to 
support your presentation.    (015)

Additionally, we will be recording our presentation sessions and 
make the archived audio file available online, along with the 
presentation material. May I, on behalf of the Ontolog Forum, 
request your permission to do so. Please refer to our IPR policy 
at: http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nid32 
that will be applicable. I will also subscribe you to the 
[ontolog-forum] mailing list so that you will be kept abreast of 
the exchanges prior to, and following your presentation. I will 
assume that these are acceptable to you unless I hear from you 
otherwise.    (016)

Once again, thank you very much for agreeing to speak, and to 
having a dialog with the rest of the Ontolog community. I shall 
look forward to the event, and to to your continued contribution 
to Ontolog in the future. Feel free to contact the undersigned if 
there is any question.    (017)


Sincerely,
=PPY    (018)

Peter P. Yim
[ontolog-forum], co-convener
http://ontolog.cim3.net
Phone: +1 (650) 578-9998    (019)


P.S. *Please note that: in preparing your powerpoint (or other 
presentation material), please (a) make sure you number the 
slides, and (b) avoid using any animation or transitions, as they 
do not work very well over the real-time shared-screen service 
which we employ to allow the audience to be in sync with you on 
your slide presentation.  =ppy
--     (020)

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