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[ontolog-admin] Ontolog Invited Speaker - Barry Smith - Thu 2005.10.13

To: Barry Smith <phismith@xxxxxxxxxxx>
Cc: "William E. McCarthy" <mccarthy@xxxxxxxxxxx>
Cc: "[ontolog-admin]" <ontolog-admin@xxxxxxxxxxxxxxxx>
From: "Peter P. Yim" <peter.yim@xxxxxxxx>
Date: Mon, 15 Aug 2005 11:46:52 -0700
Message-id: <4300E31C.9010502@xxxxxxxx>
Dear Professor Smith,    (01)


Further to your confirmation with Professor Bill McCarthy, I 
would like to thank you, on behalf of the community, for 
accepting our invitation to speak at the Ontolog-Forum on 
Thursday October 13, 2005. Please feel free to select a relevant 
topic which you feel is appropriate for our membership. I am 
writing here, to provide further details and some administrivia 
on the event.    (02)

This session will be a 1.5 to 2 hour virtual event. The session 
will start with about 10~15 minutes for self-introductions by 
participants and for getting everyone settled in. We will have 
Professor McCarthy introduce you after that. Your virtual 
presentation of approximately 45~60 minutes will then follow. 
After which, there will be an open discussion for about 30~45 
minutes (or more, if necessary, and as time permits).  This will 
be over a phone conference, augmented by online presentation 
material. The session will be scheduled for 10:30am~12:30pm 
Pacific Time / 1:30~3:30pm Eastern Time.    (03)

The [ontolog] community engages in the learning, discourse and 
development of domain ontologies, is trying to advance the 
adoption and application of ontological engineering approaches 
and semantic technologies (see our charter at: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nidB ), and 
is facilitating their move into the mainstream standards. Your 
talking to our group and affording us a chance to have an open 
dialog with you along those lines will be most appreciated.    (04)

I shall look forward to receiving the following from you, at your 
earliest convenience (hopefully no later than Sep. 6):    (05)

(a) the title of your talk, and    (06)

(b) an abstract of your talk (anywhere from a few sentences to a 
couple of paragraphs will do).    (07)

(c) a recent picture of yours (about 150x150 pixels, in png, jpg 
or gif format),    (08)

(d) a short biographic sketch of yourself. In addition, if you 
can provide (links to) slightly more extended bio/intro of you 
and your work, that would be even better. It would be fine if you 
just supply the URL's to the material (if something appropriate 
is already available online.) Feel free to update your namesake 
page on the Ontolog wiki too (at: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?BarrySmith -- your may 
need to do a "Create Account" or "Login" for the user 
"BarrySmith" before editing on the wiki (access is at the upper 
right of wiki page)).    (09)

Once I get the above, I will start circulating the information 
among the community (we should be doing that at least one month 
before the event), so that people could mark their calendars and 
plan to attend.    (010)

Closer to the time (say, by Oct. 4, although this is not a hard 
deadline), please send me:    (011)

(e) your presentation material* (in powerpoint, pdf, sxi, html, 
png, jpg or some common electronic format) so that I can post it 
online for access during the session. (Optionally, you may choose 
  to have that posted a week or so in advance of your talk, or 
the morning of your session.)    (012)

During the talk, you will be in control of a shared-screen server 
(a VNC server) that will allow you to run your presentation 
slides, a web browser or even other applications (if you do need 
to run other applications, please provide me with more details 
because we may need some prior coordination to make it happen). 
The display screen from the VNC server will be shared by the 
virtual attendees during the event.    (013)

(f) After I receive your presentation material, we will schedule 
a phone session so that I can walk you through the presentation 
controls and some of the relevant nuances that our virtual 
speaker(s) need to be aware of. We should do this while you are 
at the venue where you plan to be presenting from (e.g. your 
office, your home, ... etc. because each may present different 
connectivity issues we would need to tackle). You are also 
invited to take a look at the hints we have for sessions like 
this at: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips    (014)

For your reference, please feel free to check out the wiki pages 
of similar recent presentations, like the ones given by Steve Ray 
of NIST (see: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2004_02_12), 
or the one by Chris Welty on OntoClean (see: 
http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2004_11_18). 
They should provide some clue as to the format of our monthly 
invited speaker events. However, do feel free to conduct your 
presentation any way you feel like (let me know, though, if you 
expect it to be quite different, so that I can work on providing 
the support you need.) We will be creating a wiki page for your 
session after we have received the above ((a) thru (d) input from 
you), at which point, you are encouraged to post additional 
relevant resources (papers, links, references, ... etc.) to 
support your presentation.    (015)

Additionally, we will be recording our presentation sessions and 
make the archived audio file available online, along with the 
presentation material. May I, on behalf of the Ontolog Forum, 
request your permission to do so. Please refer to our IPR policy 
at: http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nid32 
that will be applicable. I will assume that is acceptable to you 
unless I hear from you otherwise.    (016)

Once again, thank you very much for agreeing to speak, and to 
having a dialog with the community. I shall look forward to the 
event, and to to your continued contribution to Ontolog in the 
future. Feel free to contact the undersigned if there is any 
question.    (017)


Sincerely,
=PPY    (018)

Peter P. Yim
[ontolog-forum], co-convener
http://ontolog.cim3.net
Phone: (650) 578-9998    (019)


P.S. *Please note that: in preparing your powerpoint (or other 
presentation material), try to avoid using any animation or 
transitions, as they do not work very well over the real-time 
shared-screen service which we employ to allow the audience to be 
in sync with you on your slide presentation.  -ppy
--     (020)

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