Dear IAOA members and followers, (01)
please find below the Public Report of the IAOA Executive Council meeting
n.103, which took place on Monday, May 05, 2014. (02)
The past Public Reports are collected at
http://www.iaoa.org/iaoaorga/reports/reports.html (03)
Feel free to contact the Association if you have
any question by emailing to: info@xxxxxxxx (04)
Best regards,
Frank Loebe
on behalf of IAOA EC (05)
--- (06)
One hundred third meeting of the IAOA Executive Council (EC)
Virtual Meeting of 05 May 2014 (07)
Attendees:
Stefano Borgo
Michael Gruninger (chair)
Marion Haemmerli
Oliver Kutz
Frank Loebe
Fabian Neuhaus
João Paulo Almeida (invited)
Giancarlo Guizzardi (invited)
Laure Vieu (invited) (08)
The EC was updated on the status of the organization of FOIS and the IAOA
Summer School. The discussion covered the latest budget updates, the
registration fee schemes as well as legal and procedural issues on how IAOA
can anticipate funds to the local organizers and on how and by whom payments
can be made, for example to local service providers. It has been decided
that a company for event organization, crEAct.eve (Rio de Janeiro, Brazil),
acts as the organizer of both events from the legal and budget management
perspectives. crEAct.eve will work in close coordination with João Paulo
Almeida (UFES), Giancarlo Guizzardi (UFES), and Renato Rocha Souza (FGV) as
members of the organization committees, affiliated with the Universidade
Federal do Espírito Santo (UFES) and Fundação Getulio Vargas (FGV), from the
scientific and technical perspectives. IAOA is a sponsor of both events,
furnishes scientific and technical advice and approves contracts that
substantially depart from budget versions authorized toward the local
organizers. (09)
The EC decided to accept the proposed verbal agreement between IAOA and
crEAct.eve, negotiated by Giancarlo Guizzardi. The EC grants Giancarlo
Guizzardi the right to negotiate the written agreement with crEAct.eve on
behalf of IAOA, along the lines as discussed during the meeting. (010)
The organizers of the Summer School still have an appropriate location in
prospect, for which it is noted that it allows for lodging of the
participants. A related decision of meeting n.102 on granting 730 EUR to the
local organizers, since not yet implemented, was revised in accordance with
the clarified organizational setup. IAOA will transfer a portion of the
3,000 EUR student grant sponsorship for both events to crEAct.eve in the
very near future, for the intermediate coverage of expenses until
registration fees are received. The transferred amount is to be reserved on
incoming registration fees and must be spent on student grants for IAOA
student members eventually, or retransferred if remaining after overall
reconciliation of the FOIS and Summer School accounts. The exact amount will
be settled after clarifying administrative details between the IAOA
Treasurer and the event organizers. (011)
The EC agreed on the registration fee schemes as proposed by the FOIS and
Summer School local organizers in the latest budget versions, with a
recommendation to consider a small increase of the fees for non-IAOA
categories in both cases. The EC awaits taking notice of these final
modifications in the near future. Overall, the fees are comparable to those
of FOIS 2012 and Summer School 2012, respectively. Actual registrations will
be paid in Brazilian Real (BRL). Registration for FOIS allows for attending
all workshops held in conjunction, in contrast to FOIS 2012. There is also a
separate registration category for workshops only. (012)
Further public and private funding applications for FOIS and the Summer
School are pending and the local organizers are investigating further
funding possibilities. (013)
The EC is considering a change on the bylaws to assign limited signature
powers to members in charge of some issue. (014)
The EC recognizes that the 2014 financial ballot had been closed on Apr 28
after a second call, with approval of the 2013 financial statement and the
2014 budget and a participation rate of 42.4% of the membership. The only
proposal made during the discussion phase of the 2014 financial ballot
questioned the adequacy of such ballots. The EC notices that the vote on
financial statements is a legal requirement in Italy and therefore comprised
in the Statute. The matter may be discussed in connection with the
relocation of the Association. (015)
The following event has been recognized as IAOA Supported Event. Requested
sponsorship of a best paper award will be discussed in the next meeting. (016)
Computer vision + ONTology Applied Cross-disciplinary Technologies (CONTACT
2014) http://profs.sci.univr.it/~cristanm/contact2014/
Date: Sep 7, 2014
Location: Zurich, Switzerland
IAOA Champion: Roberta Ferrario
EC Liaison: Stefano Borgo (017)
(End of Report) (018)
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