Peter, that's an excellent suggestion! (01)
yes, we can easily add html links in the Manymoon comments, I already
used that. (02)
so the best policy could be: (03)
- (of course) track all tasks, regardless of importance, on Manymoon (04)
- use Manymoon comments for chat-like unimportant local issues (05)
- use the mailing list for all the other, AND add a comment in the
relevant task on Manymoon with the link to the message just sent (that
we get from the message archive) (06)
I will try this right away with a pointer to this message in the "Setup
and test" task. (07)
the remaining issue is to see if we can desactivate the option of
sending the comments to all project members via email, and limit it to
those the task is assigned to, since in principle, the chat-like
comments should be directed to them only.
but this is more a detail. (08)
enjoy your trip
Laure (09)
Le 5/11/10 17:56, Peter Yim a écrit :
> Dear Laure and All,
>
>
>> [LV] Peter suggested NOT to use the Manymoon comments at all and
>> use the mailing list only ...
>
> [ppy] during the Nov-3 IAOA-EC meeting, I actually updated that to
> suggesting "we use manymoon to track assignments and status, *and* use
> its comment facilities to only capture transitory remarks ... but,
> instead, use the mailing list for anything that is worth archiving --
> so that the disposition or the process of how we got there, could be
> referenced in the future."
>
> Of course, that still does not solve your issue, specifically in your
> finding that "it is very demanding for me to keep track of what is
> said in messages."
>
>
>> [LV] My suggestion would be to use the comments in the tasks only for
>> local simple issues. All important or more general issues should be
>> discussed through the mailing list.
>
> [ppy] As a task tracker, it is useful to put ALL tasks there (even if
> we don't use it as a discussion space).
>
>
> I also don't prefer casual (transitory) chats be brought over to the
> mailing list either, as all EC members are subscribed to all committee
> mailing lists (although, of course, we can still easily skip things by
> just looking at the list prefix or the subject line ... if people are
> careful enough to make sure the subject lines correspond to the
> messages properly.)
>
> I don't know if manymoon support html links on the comment [1], if it
> does, may I suggest that we use the mailing list for our detailed
> discussion, and then in quick comments under manymoon, we can just
> point to (a purple numbered link in the message archive) to bring over
> the exact details. ... I think this would give us the best of both
> worlds.
>
> [1] sorry, I can't try it out now, I am leaving for the airport in
> 1 hour (for Shanghai/ISWC; will be away for a week). Will talk more,
> when I get back.
>
>
> Best. =ppy
> --
>
>
> On Fri, Nov 5, 2010 at 4:12 AM, Laure Vieu <vieu@xxxxxxx> wrote:
>> Dear Peter, dear all,
>>
>> I've tried to understand how we could make Manymoon send messages to the
>> mailing list when we insert comments about the tasks, in order to both
>> have the comments about a given task easily accessible from within
>> Manymoon, and to properly archive those comments.
>>
>> Unfortunately, there is no obvious system that I can see for this. The
>> help section doesn't say anything about comments.
>>
>> The only solutions that come to my mind are:
>> - to make the mailing list a member of the project
>> - more locally, to assign the task to the mailing list
>> - use the "share with" option, although I do not see how to use it as it
>> seems fixed to "project members" without possibility to change it or
>> add anything (perhaps this is a feature for pay versions only?)
>>
>> I'm not sure if these are technically possible, especially if Manymoon
>> can send messages to the list, and if we can correctly go through the
>> confirmation procedure.
>> Peter, what are the mailing restrictions on the list?
>>
>> Assuming it is, adopting this solution means that all comments are sent
>> to the list and to the regular members. So, some people will receive
>> these twice by email.
>> In addition, for unimportant comments, there is no way to avoid sending
>> them to the list as all others.
>> So it is not so clear that this is what we want.
>>
>> If this is not possibile or not desirable, then, we need to decide what
>> to do.
>> Peter suggested NOT to use the Manymoon comments at all and use the
>> mailing list only, arguing that when the information is spread it gets
>> lost, and that it is a good thing to get all properly archived.
>> However, I strongly feel the need to have things organized. Personnally,
>> it is very demanding for me to keep track of what is said in messages.
>> It would require a strict subject-naming policy to be able to retrieve
>> the messages relevant to a same task, something I'm not sure we will be
>> able to implement. This is why I believe Manymoon is a very useful tool,
>> also with its comments facility.
>>
>> My suggestion would be to use the comments in the tasks only for local
>> simple issues. All important or more general issues should be discussed
>> through the mailing list.
>> Hoping such a vague categorization is clear enough to be implementable...
>>
>> Feedback welcome
>>
>> Laure
>>
>> _________________________________________________________________________
>> Msg Archives: http://ontolog.cim3.net/forum/iaoa-infrastructure/
>> Committee File-share:
>http://iaoa.cim3.net/file/work/Committee/Infrastructure/
>> Committee Wiki: http://ontolog.cim3.net/cgi-bin/wiki.pl?IaoaInfrastructure
>> Activities Blog: http://iaoa-activities.blogspot.com/ ...(coming!)
>> To join: please email committee chair or to: info @ iaoa.org
>> IAOA website: http://iaoa.org
>>
>
> _________________________________________________________________________
> Msg Archives: http://ontolog.cim3.net/forum/iaoa-infrastructure/
> Committee File-share:
>http://iaoa.cim3.net/file/work/Committee/Infrastructure/
> Committee Wiki: http://ontolog.cim3.net/cgi-bin/wiki.pl?IaoaInfrastructure
> Activities Blog: http://iaoa-activities.blogspot.com/ ...(coming!)
> To join: please email committee chair or to: info @ iaoa.org
> IAOA website: http://iaoa.org
> (010)
_________________________________________________________________________
Msg Archives: http://ontolog.cim3.net/forum/iaoa-infrastructure/
Committee File-share: http://iaoa.cim3.net/file/work/Committee/Infrastructure/
Committee Wiki: http://ontolog.cim3.net/cgi-bin/wiki.pl?IaoaInfrastructure
Activities Blog: http://iaoa-activities.blogspot.com/ ...(coming!)
To join: please email committee chair or to: info @ iaoa.org
IAOA website: http://iaoa.org (011)
|