ppy/Ontolog-BoT-n07_chat-transcript_20150114b_redacted.txt ------ Chat transcript from room: ontolog-bot_20150114 2015-01-14 GMT-08:00 [PST] ------ [9:29] MatthewWest: http://ontolog-02.cim3.net/w/index.php?title=Procedures&oldid=15128#hid4B [9:31] MichaelGruninger: 1. Minutes of previous meeting (4C) To approve the minutes of the previous meeting. (4D) 2. Matters arising not dealt with elsewhere (4E) 3. Infrastructure status report (4F) 3.1 Ontolog/IAOA event calendar (MichaelGruninger) (4G) Progress on setting up the page. (4H) 3.2 Uploading previous sessions recordings (4I) KenBaclawski to report (4J) 3.3 Progress on establishing infrastructure (4K) Do we know where we are going (is it documented)? (4L) Where are we? (4M) What is the plan for getting there? (4N) 4. Future sessions planning (4O) 4.1 Cognitive computing (4P) Report from AmandaVizedom (4Q) 4.2 Ideas for future sessions (4R) 5. Ontology Summit (4S) Report of meeting from 2014-12-11, MichaelGruninger. (4T) http://ontolog-02.cim3.net/wiki/ConferenceCall_2014_12_11 Where are we? Where do we need to get to? What is the plan? 6. Changes to BoT terms of reference Report from MatthewWest on how to change Terms of Reference and of adding the use of Robert's Rules of Order when necessary. The change process is: These Terms of Reference can be changed at any time by the current Board of Trustees. Proposed changes should be publicized to the general membership of the Ontolog Community of Practice, along with an avenue for feedback and discussion, prior to decision by the Board. The proposed change has been publicized to the general membership, and there has been no negative response (in fact no response at all). We are therefore free to make a revision. The proposed revision is: Add under Organization: "4. It is expected that most meetings will operate on an informal basis. However, there may arise difficult or controversial discussions where this would be inappropriate. Therefore any Trustee present at a meeting may request that any item be discussed following Robert's Rules of Order." 7. BoT Membership 7.1 Follow up with inactive members Report from LeoObrst regarding BarrySmith, PatHayes, MarkMusen 7.2 Proposals for additional members We need some more members of the BoT to get the work done. Report from MichaelGruninger. 8. Other business 8.1 Communications with the Ontolog Forum Report from MatthewWest The procedures for the scribe have been updated to include sending a summary to the Ontolog Forum. A summary of the last meeting was sent to the Ontolog List. Report from AmandaVizedom on fostering a community wide conversation about infrastructure and modes of interaction. 8.2 A concern of the current chair Our current organizational structure almost guarantees failure. 9. Next Meeting [9:34] List of members: AmandaVizedom, MatthewWest, MichaelGruninger, MikeBennett, PeterYim [9:34] LeoObrst: Matthew, I emailed the code. [9:35] MatthewWest: I found it thanks. We are on Skype. [9:36] MatthewWest: http://ontolog-02.cim3.net/wiki/BoT_Conference_2014_12_04 [9:37] MichaelGruninger: Minutes of previous meeting adopted (Peter Yim, MikeBennett) [9:38] MichaelGruninger: 2. Matters arising not dealt with elsewhere -- skip (no additional items) [9:38] MichaelGruninger: 3. Infrastructure status report [9:39] MichaelGruninger: Ontolog/IAOA event calendar has not been established yet [9:39] MichaelGruninger: How was thins managed previously? [9:40] MichaelGruninger: Proposed solution: run Google Calendar [9:40] AmandaVizedom: I believe that the general desire/demand has been for something like Google calendar or another published, subscription-ready , standard format calendar. [9:40] MichaelGruninger: Who has access to this calendar [9:41] AmandaVizedom: Publicly viewable, but not widely editable. [9:43] MichaelGruninger: Decision: the existing Ontolog Forum Google Calendar will be the official calendar [9:45] MichaelGruninger: Who will be the person who will manage the calendar (including presentation layer)? [9:46] MichaelGruninger: AmandaVizedom has volunteered to manage the calendar [9:47] AmandaVizedom: I will get it up and running and manage it for now, then document it an its management, then call for a volunteer to take it over. [9:47] MichaelGruninger: MatthewWest will update BoT procedures regarding calendar [9:48] MichaelGruninger: MatthewWest will send the link to the existing Calendar to Amanda [9:49] MichaelGruninger: PeterYim will send access instructions to Amanda [9:49] PeterYim: see: http://ontolog-02.cim3.net/w/index.php?title=SandBox&oldid=15075#hid4D [9:51] MikeBennett: Here's a piece of code that Goggle gives you to include the calendar in a website: [9:51] MikeBennett: [9:51] MichaelGruninger: 3.2 Uploading previous sessions recordings [9:51] MichaelGruninger: PeterYim and KenBaclawski are still working on content migration [9:52] MichaelGruninger: This item will stay on the agenda (should be accomplished soon) [9:52] MikeBennett: @Amanda when looking at the calendar, there's an out of date link in the "description". [9:54] MichaelGruninger: PeterYim: skins are available so that each group page can have a different look-and-feel, different banner, etc [9:54] AmandaVizedom: @MikeB: noted, thanks. [9:55] MichaelGruninger: Proposal: We will use last year's Ontology Summit banner for this year's Summit [9:55] MichaelGruninger: Request: Submit an IAOA banner [9:56] AmandaVizedom: I recommend that the Summit Committee members consult with whoever is managing the social media / publicity before making a decision re: banner. [9:56] MichaelGruninger: 3.3 Progress on establishing infrastructure (4K) [9:56] MichaelGruninger: MatthewWest: We are muddling through with this development -- there is no documented plan to achieve this [9:58] MichaelGruninger: AmandaVizedom has posted recent accomplishments on infrastructure [9:58] PeterYim: ^"accomplishments" - should read: "attempt" [9:59] MichaelGruninger: MattewWest: There is no single place where the overall plan is presented [10:01] PeterYim: I made a status report earlier - see: http://ontolog.cim3.net/forum/ontolog-trustee/2014-08/msg00010.html [10:02] MichaelGruninger: MatthewWest: Should we have a standing document that contains the plan, and which gets updated as progress is achieved [10:03] MichaelGruninger: What has changed since Peter's report? [10:05] AmandaVizedom: Suggestion: Create a "CurrentOntologInfrastructure" wiki page. Use Peter's report to start it. Add responsible parties where known. Ask all relevant persons to update whatever they know about. Adjust format for ease of updating and tracking. Add links where appropriate. [10:07] AmandaVizedom: Add: skim emails and BOT minutes since that report for updates. [10:08] MichaelGruninger: 4. Future sessions planning [10:09] MichaelGruninger: With the Summit now starting, there will be no future session planning until May [10:11] MichaelGruninger: Planning should start by sometime in May [10:11] MichaelGruninger: 5. Ontology Summit [10:14] MichaelGruninger: I will post the chat transcript for the December 11 Ontology Summit session [10:16] AmandaVizedom: Regarding Tracking of high-level Ontolog matters by Board of Trustees: On the ONTOLOG_BoardOfTrustees wiki page, there is a section toward the bottom: 1.7.2 Work-In-Progress (http://ontolog-02.cim3.net/w/index.php?title=ONTOLOG_BoardOfTrustees&oldid=15166#hid1I4). I've put an item there for the FutureOntologInfrastructure project, with a link to that page. Suggestion: Do the same for CurrentOntologInfrastructure, process documentation, any other major areas of activity. [10:19] MichaelGruninger: 6. Changes to BoT terms of reference [10:19] MatthewWest: Change in Procedures: http://ontolog-02.cim3.net/w/index.php?title=BoT_Conference_2015_01_14&oldid=15171#hid4Y [10:20] MikeBennett: http://www.robertsrules.com/ [10:21] MichaelGruninger: Decision: We adopt Matthew's text (with the link from MikeBennett included) [10:22] MichaelGruninger: 7. BoT Membership [10:24] MichaelGruninger: We note PatHayes resignation (with a note of thanks) [10:25] MichaelGruninger: LeoObrst: We need to select new candidates to the BoT [10:28] MichaelGruninger: Who are potential new candidates? [10:31] MichaelGruninger: *** [10:33] MichaelGruninger: *** [10:33] MichaelGruninger: *** [10:34] MichaelGruninger: *** [10:35] MichaelGruninger: *** ? [10:37] AmandaVizedom: *** [10:37] MichaelGruninger: These are names we are currently considering, but we are not making any decisions/invitations at this time [10:37] PeterYim: @[x:05] I have the page up now - see: http://ontolog-02.cim3.net/wiki/CurrentOntologInfrastructure [10:38] MichaelGruninger: 8.1 Communications with the Ontolog Forum [10:38] MichaelGruninger: MattewWest posted a summary of the meeting (based on minutes) to Ontolog forum [10:39] MichaelGruninger: AmandaVizedom has just initiated the discussion about infrastructure [10:39] AmandaVizedom: Page Link:http://ontolog-02.cim3.net/wiki/FutureOntologInfrastructure [10:41] PeterYim: from AmandaVizedom: see also - http://ontolog.cim3.net/forum/ontolog-forum/2015-01/msg00077.html [10:42] AmandaVizedom: Initiating email message: http://ontolog.cim3.net/forum/ontolog-forum/2015-01/msg00077.html [10:42] AmandaVizedom: oops, Peter, you beat me to it. [10:42] MichaelGruninger: 8.2 A concern of the current chair [10:46] MichaelGruninger: Having a rotating chair is not working -- handover has been difficult [10:47] MichaelGruninger: MatthewWest: Should the chair having an annual term? [10:47] MikeBennett: Or even 3 monthly, such that there is continuity beyond a given meeting cycle. [10:48] MichaelGruninger: Are there other mechanisms for ensuring continuity? [10:50] PeterYim: @[x:22] 7. BoT Membership - I would like to point out my thinking process when coming up with the first set of BoT candidates - I did make very clear distinction between people who have "contributed to ONTOLOG" versus people who have "contributed to ONTOLOG hosted- or related- activities (like OntologySummit, OOR, IAOA, SOCoP, etc.)" ... we only considered the former in that round [10:57] PeterYim: [x:24] we also note MikeDean's passing (with a note of regret, and the fondest memory of his contributions) [10:58] MikeBennett: POssibly have a 3 month time box with continuous chair, use that continuity to pursue other mechanisms for continue, review in 3 months and continue? [11:00] MichaelGruninger: Next meeting: April 22 [11:00] PeterYim: a Wednesday [11:01] PeterYim: -- session ended -- [11:01] List of attendees: AmandaVizedom, LeoObrst, MatthewWest, MichaelGruninger, MikeBennett, PeterYim [11:02] Sent transcript to: ppy@cim.us [11:03] PeterYim: check out the IAOA verbiage regarding Robert's Rules [11:03] Sent transcript to: ppy@cim.us ------------