Copyright © 2003 OASIS
$Date: 2003/11/18 15:40:45 $(UTC)
Table of Contents
This formatting specification describes a rendering of the UBL Receipt Advice document model numbered according to the United Nations Layout Key for Trade Documents guidelines for application for the 632 Goods Receipt form.
For a list of all formatting specifications and an overview of the documentation conventions, please visit the formatting specification home page.
This specification has no formal status at this time. It should not be considered a reference interpretation of UBL documents. Feedback is sought from users of stylesheets that implement this formatting specification regarding suggestions for change for consideration by the OASIS UBL committees for incorporation into these formatting specifications.
Presentational semantics may never be formalized or normative in the UBL project due to differing international requirements and conventions for the presentation of information found in business documents. This document contains only examples from a few of what will probably be many available UBL stylesheet libraries.
Example renderings:
PDF printable format (A4 page size)
Items in this formatting specification are ordered roughly from the laid out fields on the form in the order left-to-right, top to bottom.
Certain descriptions are verbatim quotes from the United Nations guidelines document.
Important: the rendering of a number of fields is very simplified, reflecting a Western European interpretation of a subset of fields (as in names and addresses). User requirements need to be better understood for the level of granularity in these formatting specifications.
The following information is unrelated to the visible fields of the form.
Header information is associated with the form as a whole, not to the individual items of goods.
Table 2. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:PartyName/cat:Name |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:Address/cat:StreetName |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:Address/cat:CityName |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:Address/cat:CountrySubentity |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:Address/cat:PostalZone |
| /ra:ReceiptAdvice/cat:SellerParty/cat:Party/cat:Address/cat:Country/cat:Name |
This field is intended to show the name and address of the sender of goods or the originator of the documents, as the case may be.
This number is a unique number assigned to the receipt advice by the buyer.
This number is the unique number assigned to the corresponding despatch advice by the seller.
This field states the date of the receipt advice.
Table 6. XPath information
| XPath address |
| /ra:ReceiptAdvice/ra:DespatchDocumentReference/cat:IssueDate |
This field provides the date of the corresponding despatch advice.
This field provides the buyer's reference to the original order.
Currently the contents of this field is the same as the Section 3.9, “Buyer” field.
Table 8. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:PartyName/cat:Name |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:StreetName |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:CityName |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:CountrySubentity |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:PostalZone |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:Country/cat:Name |
These fields are used to provide the name and address of the buyer of the goods involved in the transaction.
Table 9. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:PartyName/cat:Name |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:Address/cat:StreetName |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:Address/cat:CityName |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:Address/cat:CountrySubentity |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:Address/cat:PostalZone |
| /ra:ReceiptAdvice/ra:FreightForwarderParty/cat:Address/cat:Country/cat:Name |
These fields are used to provide the name and address of the freight forwarder involved in the transaction.
Transportation fields are header-like information and are applicable to the entire order.
The consignment information holds generic details and totals relating to all the goods items in the receipt advice.
At this time this field is not being used in the receipt advice.
At this time this field is not being used in the receipt advice.
Line item information is associated with the individual item of goods in the receipt advice.
Table 10. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:ID |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:OrderLineReference/cat:BuyersLineID |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:OrderLineReference/cat:SellersLineID |
The item field is the identification of the receipt line according to the buyer's system.
The first reference is the buyer's assigned reference to the line item.
The second reference is the seller's assigned reference to the line item.
Table 11. XPath information
| XPath address |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:OrderedItemIdentification/cat:PhysicalAttribute/cat:DescriptionID |
This provides a free text description of the line item.
This field provides the number of received item for the line item.
Table 13. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:ShortQuantity |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:RejectedQuantity |
These fields provide the recipients response to the items received.
The receipient will confirm the number of missing items OR the number of rejected items.
This field provides the reason for a rejection, the rejection reason code should be translated into text for clarity.
Table 15. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:RejectActionCode |
| /ra:ReceiptAdvice/cat:ReceiptLine/cat:ShortageActionCode |
These fields provides the action to be taken for missing or rejected items, the shortage action code OR the rejection reason code should be translated into text for clarity.
Summary information is associated to the entire receipt advice and not to any individual line item.
This notes field is used for any free text information that relates to the entire receipt advice.
Table 17. XPath information
| XPath address |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Contact/cat:Name |
This field provides the name of signatory in the receipt advice.
Table 18. XPath information
| XPath addresses |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:CityName |
| /ra:ReceiptAdvice/cat:BuyerParty/cat:Party/cat:Address/cat:CountrySubentity |
| /ra:ReceiptAdvice/cat:IssueDate |
The above fields provide information relating to the date and place of issue of the receipt advice.