IAOA Assembly 2014 04

IAOA Ordinary Assembly - April 2014    (4ASQ)

As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA membership is being called, in April 2014, to examine and approve the 2013 Financial Statement and the 2014 Budget. Details are developed and presented on this page.    (4ASR)

Events and Time-table:    (4ASS)

• Announcement of Assembly and Voting Process: 25 March 2014    (4AST)
  • announcement message at IAOA member mailing list    (4ASU)
  • website announcement, accessible persistently in the IAOA blog    (4ASV)
• Publication of details being voted on and of the voting method: 02 April 2014    (4ASW)
  • see announcement message at IAOA member mailing list    (4ASX)
  • 2013 Financial Statement    (4ASY)
  • 2014 Budget    (4ASZ)

• Discussion opens: 02 April 2014    (4AT0)
• EC finalizes details for publication of final versions: 09-11 April 2014    (4ASP)
• Membership cut-off date (to count in ballot): 14 April 2014    (4AT1)

• IAOA Assembly called to order (by the IAOA President): 15 April 2014    (4AT2)
  • Ballot opens: Tuesday, 15 April 2014 00:00:00 anywhere (UTC+14)    (4AT3)
  • Ballot closes: Tuesday, 22 April 2014 23:59:59 anywhere (UTC-12)    (4AT4)
  • see announcement message at IAOA member mailing list    (4AT5)
• quorum is not met during first call: 51 participants counted, missing 14 to reaching 65 required participants    (4CX3)

• IAOA Assembly - second call (by the IAOA President): 23 April 2014    (4CX0)
  • Ballot opens: Thursday, 24 April 2014 00:00:00 anywhere (UTC+14)    (4CX1)
  • Ballot closes: Monday, 28 April 2014 23:59:59 anywhere (UTC-12)    (4CX2)
  • see announcement message at IAOA member mailing list    (4AT5)

• Announcement of vote results: by 30 Apr 2014    (4AT6)
  • see [TO COME: announcement message] at IAOA member mailing list    (4AT7)

Terms of Reference:    (4AT8)

Please refer to the IAOA Statute (especially Clause 18 regarding "Assembly" of the Association)    (4AT9)

"At the first call the Assembly is validly constituted by the presence of half plus one of the Members; if such required quorum is not met, then at a second subsequent call, the Assembly is validly constituted with any number of Members present. Every Member has the right to vote and may vote directly or via proxy assigned to another Member by following the procedure in the Association’s Bylaws. No more than two proxies per member may be accepted. The Assembly approves motions with the favourable vote of a simple majority of the members in attendance with the exception of the cases explicitly established in this Statute and in the Association's Bylaws."    (4ATA)

• quorum    (4ATB)
  • we will need the participation of 50%+1 members in this Assembly to have quorum    (4ATC)
  • with 128 active members as of 14 Apr 2014, the quorum is (128/2)+1 = 65 ballot participants    (4ATD)
  • the act of casting a ballot (with "Yes", "No" or "Abstain") will constitute a member's participation in the Assembly. Therefore, the total number of votes will be used to qualify whether we have a quorum.    (4ATE)
  • should a second call become necessary, votes cast during the first call are transferred to the second one, i.e., voting does not need to be repeated    (4AY1)
• if you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>    (4ATF)
• if you would like to change your vote, please send a request including the voting id from the confirmation message to <secretary[at]iaoa.org>    (4CX4)

• approval    (4ATG)
  • approval of both motions here is constituted by a favorable vote of a simple majority of the members in attendance    (4ATH)
  • note that only voting "Yes" can contribute to achieving that simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not.    (4ATI)

Process:    (4ATJ)

Quick Summary    (4ATK)

Go to Member's Area > "Utilities" > "2014 Vote for Financial Statement and Budget", then cast your vote - many thanks!    (4ATL)

Process Details and Remarks    (4ATM)

1. Go to the IAOA website, Member's Area and log in with your IAOA account details. If you do not remember your username or password, use the page for resetting your password. If even that should fail, please contact <secretary[at]iaoa.org>.    (4ATN)
2. Click on the tab "Utilities" (the left-most menu item in the top link bar).    (4ATO)
3. Then click on the item "2014 Vote for Financial Statement and Budget", found at the bottom of the utilities, highlighted.    (4ATP)
4. Cast your votes.    (4ATQ)
   • voting options    (4ATR)
     • for the 2013 financial statement: "Yes" (for acceptance), "No" (for rejection), and "Abstain".    (4ATS)
     • for the 2014 budget: "Yes" (for no objections), "No" (for rejection), and "Abstain".    (4ATT)

Thanks!    (4ATU)

Results of the ballots:    (4D9I)

Voting was open from 2014-04-15 00:00:00 (UTC+14) to 2014-04-28 23:59:59 (UTC-12), in two periods without any gap according to two calls for voting, see above.    (4D9J)

Total votes: 54    (4D9K)

• Ballot 1 (2013 Financial Statement):    (4D9C)
  • Yes: 53 (98.1%)    (4D9D)
  • No: 0 ( 0.0%)    (4D9E)
  • Abstain: 1 (1.9%)    (4D9A)
• Ballot 2 (2014 Budget):    (4D9F)
  • Yes: 51 (94.4%)    (4D9G)
  • No: 1 ( 1.9%)    (4D9H)
  • Abstain: 2 ( 3.7%)    (4D9B)

There were 128 members as of 2014-04-14, when the quorum was fixed. The quorum of 65 participating members required for a valid first call was not met by 52 actual participants. In the second call, no quorum had to be met and a total of 54 actual participants correspond to a participation rate of 42.2%.    (4D9L)

The vote is valid and both ballots are approved by more than 94% of the participants, as officially announced by the President on 2014-04-30 20:05 (UTC).    (4D9M)