IAOA Assembly 2013 04

IAOA Ordinary Assembly - April 2013    (3R74)

As stipulated in the Association Statute and other legal requirements, an ordinary assembly of the IAOA membership is being called, in April 2013, to examine and approve the 2012 financial report and the 2013 previsional budget. Details will be developed and presented on this page.    (3R75)

Events and Time-table:    (3R76)

• Announcement of Assembly and Voting Process: 11 April 2013    (3R77)
  • announcement message at IAOA member mailing list    (3R78)
  • website announcement, accessible persistently in the IAOA latest news blog    (3R6T)
• Membership cut-off date (to count in ballot): 16 April 2013    (3R79)
• Publication of details being voted on and of the voting method: 18 April 2013    (3R6U)
  • see announcement message at IAOA member mailing list    (3R6V)
  • 2012 Financial Statement    (3R7A)
  • 2013 Previsional Budget    (3R7B)
• Discussion opens: 18 April 2013 16:40:00 CEST    (3R7C)
• IAOA Assembly called to order (by the IAOA President): 26 April 2013 00:00 CEST    (3R7D)
  • Ballot opens: 26 April 2013 00:00:00 CEST    (3R7F)
  • Ballot closes: 30 April 2013 23:59:59 CEST    (3R7G)
  • see announcement message at IAOA member mailing list    (3R7E)
  • reminders: #1 on 29 April 2013, #2 on 30 April 2013    (3RS8)
• Announcement of vote results: on 02 May 2013 21:18 CEST    (3R7H)
  • see announcement message at IAOA member mailing list    (3RT3)

Terms of Reference:    (3R7I)

Please refer to the IAOA Statute (especially Clause 18 regarding "Assembly" of the Association)    (3R7J)

"At the first call the Assembly is validly constituted by the presence of half plus one of the Members; if such required quorum is not met, then at a second subsequent call, the Assembly is validly constituted with any number of Members present. Every Member has the right to vote and may vote directly or via proxy assigned to another Member by following the procedure in the Association’s Bylaws. No more than two proxies per member may be accepted. The Assembly approves motions with the favourable vote of a simple majority of the members in attendance with the exception of the cases explicitly established in this Statute and in the Association's Bylaws."    (3R7K)

• quorum    (3R6W)
  • we will need the participation of 50%+1 members in this Assembly to have quorum    (3R7L)
  • with 117 active members as of 16 April 2013, the quorum is 60 members    (3R6X)
  • the act of casting a ballot (with "Yes", "No" or "Abstain") will constitute a member's participation in the Assembly. Therefore, the total number of votes will be used to qualify whether we have a quorum.    (3R7M)
• if you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>    (3R7N)

• approval    (3RN2)
  • approval of both motions here is constituted by a favorable vote of a simple majority of the members in attendance    (3RN3)
  • note that only voting "Yes" can contribute to achieving that simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not.    (3RN4)

Process:    (3RMZ)

Quick Summary    (3RN0)

Go to Member's Area > "Utilities" > "2013 Vote for Financial Statement and Previsional Budget", then case your vote - many thanks!    (3RN1)

Process Details and Remarks    (3R7O)

1. Go to the IAOA website, Member's Area and log in with your IAOA account details. If you do not remember your username or password, use the page for resetting your password. If even that should fail, please contact <secretary[at]iaoa.org>.    (3R7P)
2. Click on the tab "Utilities" (the left-most menu item in the top link bar).    (3R6Y)
3. Then click on the item "2013 Vote for Financial Statement and Previsional Budget", found at the bottom of the utilities, highlighted.    (3R6Z)
4. Cast your votes.    (3R7Q)
   • voting options    (3R70)
     • for the 2012 financial statement: "Yes" (for acceptance), "No" (for rejection), and "Abstain".    (3R71)
     • for the 2013 previsional budget: "Yes" (for no objections), "No" (for rejection), and "Abstain".    (3R72)

Thanks!    (3R7R)

Results of the ballots:    (3RSN)

Voting was open from 2013-04-26 00:00:00 to 2013-04-30 23:59:59 CEST.    (3RSO)

Total votes: 60    (3RSP)

• Ballot 1 (2012 financial statement): 60 Yes, 0 No, 0 Abstain    (3RSQ)
• Ballot 2 (2013 previsional budget): 60 Yes, 0 No, 0 Abstain    (3RSR)

There were 117 members as of 2013-04-16, when the quorum was fixed. The quorum of 60 participating members has been met.    (3RSS)

The vote is valid and both ballots are approved unanimously, officially announced by the President on 2013-05-02 21:18 CEST.    (3RST)